Obtaining Form W-9 is the first step in assuring compliance with information return reporting requirements. The Form provides information required to determine if the business needs to file an information return as well as the correct name and tax ID number (TIN) to use when a return is required.
The establishment and implementation of procedures that provide for TIN solicitation, TIN verification, response to IRS notices, and backup withholding are keys to efficient processing, avoiding errors or missing information, and establishing reasonable cause for penalty avoidance when errors occur.
This webinar discusses how to establish procedures and best practices, including name/TIN verification, that avoid situations that can lead to penalties or when such situations occur, establish the reasonable cause defense that allows your company to avoid penalties.
WHY SHOULD YOU ATTEND?
Year-end is a busy time for Accounts Payable. With annual increases in information return penalties, it is more important than ever to prepare information returns correctly and file them on time. Preparation well in advance of the filing season is critical.
The establishment and implementation of procedures that provide for TIN solicitation, TIN verification, response to IRS notices, and backup withholding are keys to efficient processing, avoiding errors or missing information, and establishing reasonable cause for penalty avoidance when errors occur.
This webinar discusses how to establish procedures and best practices, including name/Tax ID number verification, that avoid situations that can lead to penalties or, when such situations occur, establish reasonable cause that allows you to avoid the penalty.
The IRS recently released proposed regulations regarding the reduction of the e-filing thresholds for information returns. This session will provide the latest information available regarding the proposed regs and what to do to prepare for compliance under final regulations.
AREA COVERED
- Taxpayer identification number basics: Which number to use
- Form W-9: documentation that establishes reportable and non-reportable payees
- Due diligence procedures avoid or mitigate penalties
- TIN verification is a best practice to clear up potential problems
- How to handle missing or incorrect payee tax ID numbers
"B" notice procedures – responding to IRS CP2100/2100A notices - Penalties for late or incorrect 1099 Forms
- Procedures and policies that establish "reasonable cause" and avoid penalties
- Exceptions that eliminate or mitigate penalties
LEARNING OBJECTIVES
- Know when Form W-9 must be signed
- Be aware of exemptions from Backup withholding and FATCA reporting
- Be prepared for anticipated changes to electronic filing for 2022 Forms in 2023
- Understand the de minimis error rules
- Be aware of common information return errors and know how to avoid them
- Understand backup withholding: What it is; When to start and when to stop;
- Know how to deposit and report backup withholding.
- Know the due diligence procedures to avoid penalties for missing or incorrect payee tax ID numbers
- Be aware of the procedures for "B" notices: When and how to issue and follow up
- Understand how to use Form W-9 to document vendor reporting status
WHO WILL BENEFIT?
- CFOs and controllers
- Accounts payable and accounting managers
- Accounts payable processing professionals
- Employers and Business owners
- Purchasing managers and professionals
- Public accountants, CPAs, and Enrolled Agents
Year-end is a busy time for Accounts Payable. With annual increases in information return penalties, it is more important than ever to prepare information returns correctly and file them on time. Preparation well in advance of the filing season is critical.
The establishment and implementation of procedures that provide for TIN solicitation, TIN verification, response to IRS notices, and backup withholding are keys to efficient processing, avoiding errors or missing information, and establishing reasonable cause for penalty avoidance when errors occur.
This webinar discusses how to establish procedures and best practices, including name/Tax ID number verification, that avoid situations that can lead to penalties or, when such situations occur, establish reasonable cause that allows you to avoid the penalty.
The IRS recently released proposed regulations regarding the reduction of the e-filing thresholds for information returns. This session will provide the latest information available regarding the proposed regs and what to do to prepare for compliance under final regulations.
- Taxpayer identification number basics: Which number to use
- Form W-9: documentation that establishes reportable and non-reportable payees
- Due diligence procedures avoid or mitigate penalties
- TIN verification is a best practice to clear up potential problems
- How to handle missing or incorrect payee tax ID numbers
"B" notice procedures – responding to IRS CP2100/2100A notices - Penalties for late or incorrect 1099 Forms
- Procedures and policies that establish "reasonable cause" and avoid penalties
- Exceptions that eliminate or mitigate penalties
- Know when Form W-9 must be signed
- Be aware of exemptions from Backup withholding and FATCA reporting
- Be prepared for anticipated changes to electronic filing for 2022 Forms in 2023
- Understand the de minimis error rules
- Be aware of common information return errors and know how to avoid them
- Understand backup withholding: What it is; When to start and when to stop;
- Know how to deposit and report backup withholding.
- Know the due diligence procedures to avoid penalties for missing or incorrect payee tax ID numbers
- Be aware of the procedures for "B" notices: When and how to issue and follow up
- Understand how to use Form W-9 to document vendor reporting status
- CFOs and controllers
- Accounts payable and accounting managers
- Accounts payable processing professionals
- Employers and Business owners
- Purchasing managers and professionals
- Public accountants, CPAs, and Enrolled Agents
Speaker Profile
Patrick Haggerty is a tax practitioner, author, and educator. His work experience includes non-profit organization management, banking, manufacturing accounting, and tax practice. He began teaching accounting at the college level in 1988. He is licensed as an Enrolled Agent by the U. S. Treasury to represent taxpayers at all administrative levels of the IRS and is a Certified Management Accountant. He has written numerous articles and a monthly question and answer column for payroll publications. In addition, he regularly develops and presents webinars and presentations on a variety of topics including Payroll tax issues, FLSA compliance, information returns, and accounting.
Upcoming Webinars
How to Write Contracts for Procurement Professionals
How to Deal with Employees Who Love to Argue and Debate Eve…
Project Management for administrative professionals
Sunshine Act Reporting - Clarification for Clinical Research
Onboarding Best Practices for 2025: Proven Strategies to Po…
Transform Data into Insights: A Beginners Guide to Excel Pi…
Reprogramming your mind for Corporate Excellence: 4 Steps t…
Terminating Toxicity: Strategies For Leaders To Confidently…
ChatGPT and Project Management: Leveraging AI for Project M…
Uplifting the Credibility of HR: How to Build the Credibili…
How to Manage the Legal Landmine of the FMLA, ADA and Worke…
How to Write Effective Audit Observations: The Principles f…
Strategic Interviewing & Selection: Getting the Right Talen…
Onboarding Best Practices for Millennial and All Employees
Performance of Root Cause Analysis, CAPA, and Effectiveness…
Bridging Generational Divides in the Workplace
Emotional Intelligence: Mastering the Emotions of Great Lea…
FDA Audit Best Practices - Do's and Don'ts
2-Hour Virtual Seminar on How to Conduct an Internal Harass…
Accounting For Non Accountants : Debit, Credits And Financi…
Successful Strategies for FDA Expedited Pathways for Your D…
Regulation update Q1 2025: New and Proposed Regulations for…
Unlock Employee Loyalty: Stay Interviews Will Keep Them Eng…
Pay Transparency in Action: Strategies for Building Trust a…
Designing Employee Experiences to Build a Culture of Compli…
Reinvent Your Business with the Power of AI
Excel Lookup Functions: VLOOKUP, HLOOKUP, and XLOOKUP Made …
Developing and Implementing Quality Culture in the Organiza…
Tips and Techniques for Conducting an Effective Fraud Risk …
Break Free from Toxicity: Reclaim Your Power and Peace
Physician Employment Agreements: Problem Areas that can be …
Measure the Effectiveness of Compliance Programs by Engagin…
FDA Regulation of Artificial Intelligence/ Machine Learning
Quality Management Systems and Data Integrity
Implementing an Effective Human Error Reduction Program
Navigating 2025 Employment Laws: What Every Employer Needs …
Cleaning Data without Complex Functions - A Course for Data…
Succession Plan for 2025: It's Not Just for Emergencies - I…
Employers Should Prepare for Immigration Raids in 2025! Thi…
Managing Toxic Employees: Strategies For Leaders To Effecti…
Using High-Performance Coaching for Managers to Address Per…