Could your organization withstand an I-9 inspection, or would it face costly fines? The Immigration Reform and Control Act (IRCA) of 1986 aimed to legalize roughly three million undocumented immigrants and discourage future unauthorized immigration. Since then, U.S. employers have had to complete Form I-9 for every worker hired after November 6, 1986, and knowingly hiring someone without U.S. work authorization breaks federal law.
Form I-9, Employment Eligibility Verification, is the employer's record of how it confirmed each worker's eligibility. Employers retain the forms and must make them available to inspectors from the Department of Homeland Security, the Department of Labor and the Office of Special Counsel for Immigration-Related Unfair Employment Practices.
This 90-minute I-9 audit webinar covers the current form, the end of COVID-era virtual document review, and how to prepare for a likely surge in ICE audits.
WHY SHOULD YOU ATTEND?
Completing, storing and properly disposing of I-9s is demanding, and with the current focus on immigration enforcement, the chance of an audit is higher than ever. More employers now run proactive self-audits and use E-Verify, the web-based system for confirming work eligibility electronically.
This session helps HR, compliance, recruiting and operations professionals, leaders and managers understand proper documentation, recordkeeping, self-audit methods and E-Verify, and learn how to survive an external audit without heavy fines or ICE enforcement actions.
AREA COVERED
Form I-9 basics and recent changes
- Changes to the current Form I-9
- The temporary final rule that lengthens the automatic extension period for employment authorization and Employment Authorization Documents
- What happens now that virtual inspection of I-9 documents has ended
- What Form I-9 is and who must comply
- Verifying documents for remote workers
- Exceptions for completing and retaining Forms I-9
- Employer and employee responsibilities when completing the form
Errors, retention and audits
- Common Form I-9 errors
- Procedures for correcting errors and omissions
- Form I-9 retention rules
- Internal and external I-9 audits
- Levels of violations
- Self-audits
- Immigration and Customs Enforcement (ICE) audits
- Inspection notices
- Consequences of non-compliance
E-Verify
- How the E-Verify system works
- Key differences between I-9 and E-Verify
- E-Verify rules and procedures
- States with current E-Verify laws
- Key steps in an E-Verify self-audit
LEARNING OBJECTIVES
- Explain what Form I-9 is, who must comply and the responsibilities of employers and employees
- Verify documents correctly, including for remote workers, now that virtual inspection has ended
- Identify common I-9 errors and correct errors and omissions properly
- Apply Form I-9 retention rules and the exceptions for completing and retaining forms
- Run internal I-9 self-audits and respond to ICE inspection notices
- Describe violation levels and the consequences of non-compliance
- Distinguish I-9 from E-Verify and follow E-Verify rules, state laws and self-audit steps
WHO WILL BENEFIT?
- Senior Leadership
- Human Resources Directors, Managers & Representatives
- Operations Professionals
- Compliance Professionals
- Recruiting Professionals
- Managers & Supervisors
- Employees
Completing, storing and properly disposing of I-9s is demanding, and with the current focus on immigration enforcement, the chance of an audit is higher than ever. More employers now run proactive self-audits and use E-Verify, the web-based system for confirming work eligibility electronically.
This session helps HR, compliance, recruiting and operations professionals, leaders and managers understand proper documentation, recordkeeping, self-audit methods and E-Verify, and learn how to survive an external audit without heavy fines or ICE enforcement actions.
Form I-9 basics and recent changes
- Changes to the current Form I-9
- The temporary final rule that lengthens the automatic extension period for employment authorization and Employment Authorization Documents
- What happens now that virtual inspection of I-9 documents has ended
- What Form I-9 is and who must comply
- Verifying documents for remote workers
- Exceptions for completing and retaining Forms I-9
- Employer and employee responsibilities when completing the form
Errors, retention and audits
- Common Form I-9 errors
- Procedures for correcting errors and omissions
- Form I-9 retention rules
- Internal and external I-9 audits
- Levels of violations
- Self-audits
- Immigration and Customs Enforcement (ICE) audits
- Inspection notices
- Consequences of non-compliance
E-Verify
- How the E-Verify system works
- Key differences between I-9 and E-Verify
- E-Verify rules and procedures
- States with current E-Verify laws
- Key steps in an E-Verify self-audit
- Explain what Form I-9 is, who must comply and the responsibilities of employers and employees
- Verify documents correctly, including for remote workers, now that virtual inspection has ended
- Identify common I-9 errors and correct errors and omissions properly
- Apply Form I-9 retention rules and the exceptions for completing and retaining forms
- Run internal I-9 self-audits and respond to ICE inspection notices
- Describe violation levels and the consequences of non-compliance
- Distinguish I-9 from E-Verify and follow E-Verify rules, state laws and self-audit steps
- Senior Leadership
- Human Resources Directors, Managers & Representatives
- Operations Professionals
- Compliance Professionals
- Recruiting Professionals
- Managers & Supervisors
- Employees
