Various regulations and federal and state laws mandate retention of specific documents (both traditional paper documents and electronically stored information) for a designated period of time. Unfortunately, these laws overlap and conflict, causing confusion. As the number of laws and risks related to governing records management continues to increase, it becomes even more paramount that organizations and their counsel follow best practices.
The process of organizing, storing and archiving your organization's records is critical for business success. You need to know what information to store, where to store it, how long to store it and software requirements to access the stored data to ensure the organization is in compliance with government regulations. Just one misstep could lead to legal issues, fines, investigation and possible litigation. If your organization has ever been through a Wage and Hour Audit, Unemployment Claim, Worker Compensation Hearing or Litigation then you know the value of good record keeping.
WHY SHOULD YOU ATTEND?
Consistent management of documents and data reduces litigation exposure and regulatory criticism. However, conquering the challenges you encounter in managing, retaining, and disposing information on the road to legal compliance is more complicated than ever.
Don't spend one more day struggling with crammed file cabinets, multiple thumb drives, and CD's looking for the information you need. Better information and record storage compliance will provide you with faster reaction and data integrity that will lead to improved productivity, increased efficiency and provide a competitive advantage.
Attend the webinar to learn the best practice techniques, strategies for developing a record retention and destruction process that will save your time, effort in retrieving, archiving and destroying documents.
AREA COVERED
- What does the law require for record retention
- What are the best practices for record retention and destruction
- How can you identify and safely destroy old records - "Do's and Don'ts"
- What are the best practices for making images of paper records
- How to organize your electronic and paper documentation for swifter access
- How to determine record importance and sensitivity
- Determine when keeping too much can be just as harmful as not enough
- How to determine the lifecycle of records
- How procedures differ for paper files and for e-files
- Understanding DIN Security Level and Compliance DIN 32757-1 standard
- Understand record schedule defensibility and steps toward improvements
LEARNING OBJECTIVES
- Learn what records are required to be maintained
- Determine how long each category of records need to be kept
- Discuss requirements for each department within your organization
- Discuss regulatory requirements of the IRS, Labor Department and other regulatory agencies
- Review most common penalties and fines that are levied by agencies
- Discuss electronic tools that may be useful in managing record retention
WHO WILL BENEFIT?
- Department Managers
- Accounting staff
- HR staff
- Employee benefits professionals
- Business owners
- Anyone who wishes to increase or refresh their knowledge of Record Retention and Destruction
- Any employee responsible for developing and/or maintaining an effective records retention, access and destruction program
Consistent management of documents and data reduces litigation exposure and regulatory criticism. However, conquering the challenges you encounter in managing, retaining, and disposing information on the road to legal compliance is more complicated than ever.
Don't spend one more day struggling with crammed file cabinets, multiple thumb drives, and CD's looking for the information you need. Better information and record storage compliance will provide you with faster reaction and data integrity that will lead to improved productivity, increased efficiency and provide a competitive advantage.
Attend the webinar to learn the best practice techniques, strategies for developing a record retention and destruction process that will save your time, effort in retrieving, archiving and destroying documents.
- What does the law require for record retention
- What are the best practices for record retention and destruction
- How can you identify and safely destroy old records - "Do's and Don'ts"
- What are the best practices for making images of paper records
- How to organize your electronic and paper documentation for swifter access
- How to determine record importance and sensitivity
- Determine when keeping too much can be just as harmful as not enough
- How to determine the lifecycle of records
- How procedures differ for paper files and for e-files
- Understanding DIN Security Level and Compliance DIN 32757-1 standard
- Understand record schedule defensibility and steps toward improvements
- Learn what records are required to be maintained
- Determine how long each category of records need to be kept
- Discuss requirements for each department within your organization
- Discuss regulatory requirements of the IRS, Labor Department and other regulatory agencies
- Review most common penalties and fines that are levied by agencies
- Discuss electronic tools that may be useful in managing record retention
- Department Managers
- Accounting staff
- HR staff
- Employee benefits professionals
- Business owners
- Anyone who wishes to increase or refresh their knowledge of Record Retention and Destruction
- Any employee responsible for developing and/or maintaining an effective records retention, access and destruction program
Speaker Profile
Candace Curry Leuck is owner of Athena Finance Group, Inc. specializing in strategic planning, distressed entity recovery, valuations, and educational programs. Athena's mission is to pursue and communicate the information clients need. This is accomplished through a cooperative working relationship. Based on solid strategy, the outcome is an expansion of the opportunities of those served. Candace was associated with Ernst & Young in the tax and then auditing area, serving small, midsized and SEC clients during her tenure. She gained significant experience with various industries including manufacturers, automobile dealerships and securities brokers. Upon leaving Ernst & Young, Candace pursued and …
Upcoming Webinars
California Meal and Rest Breaks: What You Dont Know Can Cos…
Responding to EEOC Discrimination Charges-What's Your Busin…
Implementing an Effective Human Error Reduction Program
Conflict Resolution - Prevent, De-escalate, Resolve
When Employees Travel: Wage and Expense Rules Employers Mus…
With Mandatory Paid Leave Gaining Ground Is It Time To Do A…
Female to Female Hostility @Workplace: All you Need to Know
Form 1099-MISC and 1099-NEC Compliance Update 2024
Validation Statistics for Non-Statisticians
The Totally Organized Professional Is All About Outcomes
Why EBITDA Doesn't Spell Cash Flow and What Does
GAMP5, Second Edition and Alignment with Computer Software …
Project Management for Non-Project Managers - Scheduling yo…
Sunshine Act Reporting - Clarification for Clinical Research
Understanding the Math of HR… So You Can Show How HR Impact…
FFIEC BSA/AML Examination Manual: What Compliance Officers …
How to Address ISO's New Climate Change Requirements
I-9 Audits: Strengthening Your Immigration Compliance Strat…
Re-imagine Finance & Accounting Made Simple. Three Webinars…
Stay Interviews: A Powerful and Low-Cost Employee Engagemen…
How To Conduct An Internal Harassment And Bullying Investig…
Effective Onboarding: How to Welcome, Engage, and Retain Ne…
Managing Toxic & Other Employees Who Have Attitude Issues
Analytical Method Validation Under Good Laboratory Practic…
Do's and Don'ts of Documenting Employee Behaviour, Performa…
Do's and Don'ts of Giving Effective Feedback for Performanc…
Onboarding New Hires: Leverage the Potential of Artificial …
Project Management for HR, Administrative Professionals, an…
Tattoos, hijabs, piercings, and pink hair: The challenges …
Using Behavior Based Interviewing for Finding the Best Matc…
How to Document Employee Discussions and Why it is Important
Stressed Out: How to Handle Conflict, Difficult People and …
Harassment, Bullying, Gossip, Confrontational and Disruptiv…
Best Practices for Working With Vendors and Suppliers
Understanding the Artificial Intelligence Landscape
Marketing to Medicare or Medicaid Beneficiaries - What You …
Accounting For Non Accountants : Debit, Credits And Financi…
Principles & Practices for the Cybersecurity of Legacy Medi…
Independent Contractor vs. Employee New Rule Issued by The …
Ultimate Persuasion Strategies! - Secret Influence Tools & …
Kicking your Employee Retention Efforts into Overdrive: Sta…